Executive Assistant

Metro Global Solution Center (MGSC) is internal solution partner for METRO, a €29.8 Billion international wholesaler with operations in 31 countries through 661 stores & a team of 93,000 people globally. Metro operates in a further 10 countries with its Food Service Distribution (FSD) business and it is thus active in a total of 34 countries.

MGSC, location wise is present in Pune (India), Düsseldorf (Germany) and Szczecin (Poland). We provide IT & Business operations support to 31 countries, speak 24+ languages and process over 18,000 transactions a day. We are setting tomorrow’s standards for customer focus, digital solutions, and sustainable business models. For over 10 years, we have been providing services and solutions from our two locations in Pune and Szczecin. This has allowed us to gain extensive experience in how we can best serve our internal customers with high quality and passion. We believe that we can add value, drive efficiency, and satisfy our customers.

Website: https://www.metro-gsc.in
Company Size: 600-650
Headquarters: Pune, Maharashtra, India
Type: Privately Held
Inception:  2011

What does this role entail ..

• An Executive Assistant who will closely work with our Board Member and Director - People & Culture, to execute and support strategic People projects driving a keen sense of EVP.
• This role serves as a liaison between HQ leaders & executive office in India.
• Adorning a project lead hat at time, the EA would also assist the Director & top management of the organization across a gamut of People & Culture topics. 
• Leads the operational topics while supporting the Director across all charters.
• To be a collaborator with a keen sense of getting things done.
• Someone who has a knack for data, keen sense of delivering quality with an eye for detail.

HOW WOULD YOUR ROLE LOOK LIKE ..

• Plan, coordinate & ensure the People & Culture Director’s schedule is followed & respected, seamless execution of Outlook calendar management, Task lists etc.
• Aid Director in preparing for meetings, creating agendas etc.
• Responding to emails and documents request on behalf of Director.
• Aid in any Administrative tasks per need basis.
• Planning & Coordinating leadership forums.
• Travel planning for the Director & other global leaders to India.
• Coordination with internal as well as external vendors/clients.
• Create working plans, project charters and help with execution.
• Prioritize conflicting needs & handle matters expeditiously and proactively.
• Assist on research analysis to monitor the industry trends, working with NASSCOM etc.

• Graduate / PG with minimum 5-7 years of experience into assisting an executive ** Good to have though, not a must.
• You have Excellent written and verbal communication skills.
• You bring in strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality.
• You are a proficient in MS Suite – Outlook, Word, Excel, PowerPoint, MS Teams etc.
• Solution mindset with a keen sense of business acumen.
• Can bring method to the madness.
• Knack to plan & execute charters to achieve team goals.
• You can help establish processes for sustainable growth of a function.
• Design, develop and maintain scalable, automated reports, dashboards, etc. that will support our analytical and business needs.
• You love numbers and can understand Business reports
• You are a resourceful collaborator who get things done

WHAT DO WE HAVE FOR YOU ☺

• A career transforming role that can step up your game
• A true immersion into leadership space ‘ true head heart & hand approach’
• Diverse yet cohesively working global teams to learn from
• A true sense of purpose in what you do
• A learning culture where we learn each day
• A place where you can truly belong, we are inclusive & warm ☺
• Ability to define your Hybrid work structure split b/w home & at office